Eventscape
Turn team registrations into event-ready operations — collect structured team data, track progress, and generate invoices and accreditations from one platform.
Everything your operations team needs, in one place.
Collect structured team data, track progress, generate invoices and accreditation PDFs, and export everything your operations team needs — from one platform.
18
Submitted
6
In progress
3
Not started
INV-2025-AU-001
Registration · Australia
ACC-AU-ATHLETICS
12 athletes · front & back
312 rooms
Accommodation
86% submitted
Tracking
Built for organisers across
One platform, measured by operational outcomes.
Eventscape replaces the patchwork of forms, inboxes, and spreadsheets with a single system your operations team can rely on.
0
Connected modules
Registrations to exports, working as one system
0%
Of submissions exportable
Every field available as structured XLSX
0
Parallel submission stages
Each section opens and closes on its own deadline
0%
Member discount
For verified World Abilitysport members
From emails and spreadsheets to one connected system.
The same event, run two ways. See what changes when submission data connects to everything downstream.
- Teams send data in different formats and files
- Accommodation requests arrive by email, not a system
- Invoices are built by hand in Word or Excel
- Accreditations are designed separately, with errors
- You can't see who started the form and went quiet
- The same admin is rebuilt from scratch every event
- Structured forms collect registration, rooming and travel in one place
- Accommodation data feeds directly into invoices and exports
- Invoice templates generate PDFs from submission data automatically
- Accreditations are generated from submitted photos and entries
- The Drafts view shows who opened, started, and abandoned
- Duplicate an event — forms, templates and structure carry over
Built for complex sports events, federations, and organising teams managing multi-team submissions.
Everything your operations team needs, connected.
Submitted data flows from registrations to invoices, accreditations, and exports — without manual re-entry.
Structured team submissions, not scattered spreadsheets.
Every team fills out their own secure portal. Registration, team entries, and athlete-level data land in one structured table — ready to review, filter, and export.
Collect rooming data inside the same form.
Teams specify room types, nights, and occupancy alongside their registration. Accommodation data is structured for invoicing and export — no more email threads.
Accreditation that starts with your submitted data.
Build a template with role-based pictograms, front and back layouts, and a photo field. Generate individual accreditation PDFs directly from submitted team entries.
Turn submitted data into PDF invoices automatically.
Build invoice templates once. When a team submits, generate a branded PDF invoice from exactly what they entered — registration fees, accommodation, or combined.
Stop chasing teams in the dark.
The Drafts Insights view shows who opened the link, who started, and who has gone quiet — before the deadline. Export a chase list for non-submitters in one click.
Clean operational data your team can actually use.
Download a full XLSX export, build a custom column selection, or export section-specific data. Your operations team gets structured, complete data — not a pile of emails.
The tools that turn registrations into operational outputs.
Structured team submissions, not scattered spreadsheets.
Every team fills out their own secure portal. Registration, team entries, and athlete-level data land in one structured table — ready to review, filter, and export.
- Repeatable Individual Entry blocks for athlete-level data
- Section deadlines that open and close independently
- One searchable, filterable submissions table
487 Total
Recent submissions
| Name | Time | |
|---|---|---|
| Alex Chen | alex@example.com | 2 hrs ago |
| Maria Garcia | maria@example.com | 5 hrs ago |
| James Wilson | james@example.com | 1 day ago |
| Sarah Kim | sarah@example.com | 2 days ago |
£625.00 · invoice-paris-2024.pdf
Team details · Travel · Accommodation
Invoices out in a click — email it or download it.
When you generate an invoice, you choose how it goes out: email it to the delegation straight from Eventscape, or download the clean PDF to your own machine. And every time someone submits their form, they automatically get an itemised email summary of exactly what they entered.
- Generate an invoice, then choose: email it to the delegation or download the PDF yourself
- Send straight from Eventscape in a click — no copy-pasting into your own mail client
- Prefer to handle it your way? Download the clean PDF to your machine instead
- Submitters automatically get an itemised email summary of everything they entered
Selfies that are accreditation-ready the moment they're taken.
Instead of accepting whatever file gets dragged in, Eventscape runs facial recognition on a live selfie right in the browser — so every photo that reaches your team is usable, and no one has to review a single one by hand.
- Live in-browser capture — not a random file dragged in from a phone gallery
- Facial recognition confirms a single, clearly-visible face before it's accepted
- Lighting, sharpness and resolution graded instantly — poor shots are rejected at source
- No manual photo review and no chasing re-uploads — hours handed back to your organisers
Pick your event size
Choose a capacity tier — invoicing is included with every event. Add accreditation if you need it. One flat fee per event, no subscription.
Verified World Abilitysport member
Save a fixed 20% on every eligible purchase
Event capacity
Included in every event
- Event setup & configuration
- Form builder with multiple sections
- Team submission links & remote submissions
- Team entry & accommodation data collection
- Submitted data table
- XLSX & custom exports
- Tracking & Chase — opened, drafts & abandoned
- Chase list export for non-submitters
- Event Operations Summary PDF
- Registration & accommodation invoice templates
- Combined invoices
- PDF invoice generation
- Invoice version history
Optional add-on
Your package
Total
per event
Capped at 500 people.
One-off fee per event. No subscription. Contact us for multi-event arrangements.
Just need accreditations? Create an Accreditation Event
Not every job needs a full event. When all you need is accreditation, pick Accreditation Event at the New Event step — it lives right alongside your full events in the same Events area. Design the accreditation, share one public link to collect participant details, and generate print-ready credentials in bulk.
Already running events with us? Head to Events → New and choose Accreditation Event instead of Full Event. Same dashboard, same login — just a lighter setup focused only on accreditation.
- Front & back accreditation designer with your artwork
- Role pictograms mapped to every participant
- One public registration link — no logins for entrants
- Print-ready PDFs generated in bulk
248 accreditations
generated in one click
Priced by capacity
One flat fee per accreditation event — pick the size you need
You're charged for the number of people you accredit, not a subscription.
Every accreditation event includes the full accreditation studio and a public registration link. Data is retained for 10 days after generation, then automatically purged.
Your next event, properly organised.
No more spreadsheets. No more chasing. No more building invoices by hand. Eventscape gives your team the structure to run a complex event without the chaos.
One flat fee per event. No subscription required.